Privacy Policy

Last Updated: [11.06.2025]

Introduction

This Privacy Policy describes how Job Application Automation ("we," "our," or "the Extension") collects, uses, and protects your information when you use our Chrome extension. We are committed to protecting your privacy and ensuring transparency about our data practices.

Information We Collect

Personal Information You Provide

• Profile Data: Name, email address, phone number, physical address

• Professional Information: Work experience, education history, skills, certifications

• Resume Content: Employment history, job descriptions, achievements, references

• Cover Letter Templates: Personalized templates and content preferences

• Job Search Preferences: Target industries, salary expectations, location preferences, job types

Automatically Collected Information

• Application History: Records of job applications submitted, including company names, job titles, application dates, and status updates

• Usage Analytics: How you interact with the extension, features used, and performance metrics (anonymized)

• Website Interaction Data: Information about job sites visited and forms encountered (for optimization purposes)

• Error Logs: Technical information about extension performance and any errors encountered

Information from Third Parties

• Job Board Data: Publicly available job posting information from career websites

• Company Information: Basic company details from public sources to enhance application personalization

How We Use Your Information

Primary Functions

• Form Auto-Filling: Populate job application forms with your provided information

• Cover Letter Generation: Create personalized cover letters using AI based on job requirements and your profile

• Resume Optimization: Adjust resume content and keywords to match specific job postings

• Application Tracking: Maintain records of your job applications and their status

• Reminder Services: Send notifications about application deadlines and follow-ups

Service Improvement

• Feature Enhancement: Analyse usage patterns to improve extension functionality

• Bug Fixes: Use error logs to identify and resolve technical issues

• Compatibility Updates: Ensure the extension works across different job sites and platforms

AI Training (Anonymized)

• Content Optimization: Improve our AI's ability to generate relevant cover letters and optimize resumes

• Form Recognition: Enhance automatic form detection across different websites

Data Storage and Security

Local Storage

• Primary Storage: All personal information is stored locally on your device using Chrome's secure storage APIs

• No Cloud Storage: Your personal data is never uploaded to our servers without explicit consent

• Encryption: Sensitive data is encrypted using industry-standard encryption methods

Data Transmission

• Minimal Transmission: Only anonymized usage analytics are transmitted to our servers

• Secure Connections: All data transmission uses HTTPS encryption

• No Personal Data: Personal information never leaves your device unless you explicitly authorize it

Security Measures

• Access Controls: Only you can access your stored information through the extension

• Regular Updates: We regularly update security protocols and encryption methods

• Vulnerability Monitoring: Continuous monitoring for potential security threats

Data Sharing and Disclosure

We Do Not Sell Your Data

• We never sell, rent, or lease your personal information to third parties

• Your data is not used for advertising or marketing by external companies

Limited Sharing Scenarios

• Legal Compliance: We may disclose information if required by law or legal process

• Security Threats: Information may be shared to prevent fraud or security threats

• Business Transfers: In case of merger or acquisition, data may be transferred (with notice)

Job Application Submissions

• Direct Submission: When you submit applications through the extension, your information goes directly to employers

• No Intermediary Storage: We don't store copies of submitted applications on our servers

Your Rights and Choices

Data Control

• Access: View all data stored by the extension through the settings panel

• Edit: Modify or update your personal information at any time

• Delete: Remove specific data points or clear all stored information

• Export: Download your data in a portable format

Privacy Settings

• Feature Controls: Enable or disable specific automation features

• Analytics Opt-Out: Choose not to share anonymized usage data

• Reminder Preferences: Control notification settings and frequency

Account Deletion

• Complete Removal: Uninstalling the extension removes all locally stored data

• Server Data: Request deletion of any analytics data from our servers

Third-Party Services

Job Board Integration

• Direct Interaction: The extension interacts directly with job sites on your behalf

• No Data Sharing: We don't share your information with job boards beyond what's necessary for applications

• Third-Party Policies: Job boards have their own privacy policies governing submitted applications

AI Services

• Anonymized Processing: Cover letter generation uses anonymized data that cannot be traced back to you

• No Personal Storage: AI services don't retain your personal information after processing

Children's Privacy

This extension is not intended for users under 18 years of age. We do not knowingly collect personal information from children under 18. If we discover that a child under 18 has provided us with personal information, we will delete it immediately.

International Users

Data Processing

• Local Processing: Most data processing occurs locally on your device

• Cross-Border Transfers: Limited to anonymized analytics data only

Compliance

• GDPR Compliance: We comply with European Union data protection regulations

• Regional Laws: We adhere to applicable privacy laws in all jurisdictions where we operate

Data Retention

Personal Information

• Local Storage: Data remains on your device until you delete it or uninstall the extension

• User Control: You determine how long your data is retained

Analytics Data

• Retention Period: Anonymized analytics data is retained for up to 2 years

• Automatic Deletion: Data is automatically deleted after the retention period

Application History

• User Preference: You can set custom retention periods for application history

• Default Setting: Application history is retained indefinitely unless manually deleted

Changes to This Privacy Policy

Notification Process

• Update Notice: We will notify users of material changes through the extension interface

• Review Period: Changes take effect 30 days after notification

• Continued Use: Using the extension after changes indicates acceptance of the updated policy

Version Control

• Date Tracking: All policy versions are dated and archived

• Change Log: Significant changes are documented and made available to users

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: info@modalcraft.com

Response Time: We respond to privacy inquiries within 7 business days

Technical Support

For technical issues or questions about the extension's functionality:

Email: info@modalcraft.com

Compliance and Certifications

• Chrome Web Store Compliance: This extension meets all Chrome Web Store privacy requirements

• Industry Standards: We follow industry best practices for data protection

• Regular Audits: Our privacy practices are regularly reviewed and updated

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This Privacy Policy is effective as of 11.06.2025 and applies to all users of the Job Application Automation Chrome extension.